Using Your Circool Pass for Student Check-In and Check-Out

When to use this

Use this article if your school uses Circool for student late check-in, early check-out, or approved student pickup from the front office.

Checking your student in late

If your student arrives late, Your school may offer one of two check-in options.

Option 1: Use your Circool Pass

You may scan your Circool Pass at a kiosk or show your Circool QR code to the front desk.

1. Open Circool on your phone.
2. Show your Circool Pass or scan it at the kiosk.
3. Select the student you are checking in.
4. Choose or confirm the reason for the late arrival.
5. Follow the school’s instructions to finish check-in.

Option 2: The front desk looks up the student

If you do not have your Circool Pass ready, the front desk may look up your student by name and help complete the late check-in.

Checking your student out early

If you need to pick up your student early, your school may use Circool to confirm you are approved to check out that student.

Your school may offer one of two check-out options.

Option 1: Use your Circool Pass

You may scan your Circool Pass at a kiosk or show your Circool QR code to the front desk.

1. Open Circool on your phone.
2. Show your Circool Pass or scan it at the kiosk.
3. Select the student you are checking out, if asked.
4. Choose or confirm the reason for the early check-out.
5. Wait for the front office to confirm the check-out.

Option 2: The front desk looks up the student

If you do not have your Circool Pass ready, the front desk may look up your student by name and help complete the check-out process.

Who can check out my student?

Circool uses the approved check-out list provided by your school.

Only people who are already approved on the school’s check-out list can check out your student using Circool.

If you are not sure who is approved to check out your student, please contact your school office. Your school manages the check-out list.

Why your school uses Circool for student check-out

Student check-out can be busy, especially during events, early dismissals, or high-traffic times of the school day.

Circool helps your school:

• Confirm the person checking out the student is approved.
• Reduce manual front office paperwork and data entry.
• Keep student check-in and check-out records more organized.
• Help the front office serve families faster.
• Make busy check-out times easier for parents, guardians, students, and staff.

What happens next

Once the front office confirms the check-in or check-out, follow your school’s instructions.

For check-out, your student may be called from class or released according to your school’s normal process.

Helpful tips

• 1Have your Circool Pass ready: Opening Circool before you walk in can make check-in or check-out faster.
• 2Bring your ID: Your school may still ask to see a photo ID.
• 3Ask the school about pickup permissions: Your school manages who is approved to check out your student.
• 4Follow school instructions: Each school may use Circool a little differently for check-in and check-out.

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